Privacy Notice
The Department of Education and Training is collecting your personal information on this form in order to obtain consent for disclosure of a student’s personal information to facilitate registration and use of third party web based software identified on the form. The information will be used and disclosed by authorised school employees for the purposes outlined on the form.
Student personal information collected on this may also be used or disclosed to third parties where authorised or required by law. This information will be stored securely. If you wish to access or correct any of the personal student information on this form or discuss how it has been dealt with, please contact your student’s school in the first instance.
Dear Parent/Guardian,
The use of web based educational resources has risen steadily over the last decade and are increasingly being used by teachers across Queensland to improve student learning outcomes.
Our school and teachers make decisions about the best technology to meet the needs of our students. Sometimes it is beneficial for students to utilise services provided by third party web based providers.
Bellbird Park State Secondary College wishes to utilise the third party web based service provider/s listed below to aid students learning. For your student to use the service the teacher will need to register them as a user. Registering with these providers requires student personal information to be disclosed to the provider of the service. In the case of the services outlined below they are private companies that are hosted onshore in Australia/and/or/outside of Australia. Outside of Australia means that data that is entered to register for these sites will be stored on servers that are not based in Australia and therefore are not bound by Queensland’s privacy laws. Registration may include disclosing the following information about your student:
• Student Name,
• Student ID,
• Age,
• Year group,
• Class Teacher and
• Student email
We need your permission for the registration and use of these sites by your student.
Note: It is not compulsory for you to provide this consent – If you decide not to provide consent, this will not adversely affect academic achievement, or any relationships with teachers or the school.
Before you complete this consent form it is important that you understand the reasons that these websites collect this information, what will be done with it, who else may have access to it and where the data is stored. This information can be found in the hyperlinks below referring to each website’s terms and conditions and/or privacy policy.
Please read these and ensure that you understand the implications of using this service before giving your consent. If you have any queries around the storage of student’s information, please feel free to contact Edward Chan, HoD eLearning on 3819 7222.
Below are the third party web based service providers:
Name of Provider: CodeCombat
Type of Service: The purpose of this website is to learn to code by playing games.
Website: http://codecombat.com/
Privacy Policy: http://codecombat.com/legal
File Storage: Cloud based servers in the USA.
Name of Provider: Daymap
Type of Service: The purpose of this website is to provide teachers a platform to create lesson plans, upload files, manage attendance, monitor student progress, create assessments, roll marking, reporting and SMS/email alerts and notifications
Website: http://daymap.net
Terms of Use: http://www.daymap.net/#!privacy-policy/c80q
Privacy Policy: http://www.daymap.net/#!privacy-policy/c80q
File Storage: This website stores information in Australia but is outside the department’s IT network. This information would not be covered by the department or government security policies.
Name of Provider: Mathletics (3P Learning)
Type of Service: The purpose of this website is to promote and provide access to a product designed to develop a student’s mathematic ability.
- These products are designed to engage students with interactive learning systems.
- These products allow students to compete internationally using a point based system.
Website: www.mathletics.com.au
Terms of Use: www.3plearning.com/terms-conditions
Privacy Policy: www.3plearning.com/terms-conditions
File Storage: Cloud based servers in the USA.
Name of Provider: Scratch
Type of Service: The purpose of this website is to allow users to create stories, videos, animations or games via the ‘Scratch’ programing language. Users can leave comments in other users’ projects and participate in discussions and forums.
Website: http://scratch.mit.edu
Terms of Use: https://scratch.mit.edu/terms_of_use
Privacy Policy: https://scratch.mit.edu/privacy_policy
File Storage: Cloud based servers in the USA.
Name of Provider: OnGuard Safety Training
Type of Service: The purpose of this website is to provide online safety training resources for the education sector in Australia.
Website: http://www.onguardsafety.com.au/
Privacy Policy: http://www.onguardsafety.com.au/privacy_policy.htm
File Storage: This website stores information in Australia but is outside the department’s IT network. This information would not be covered by the department or government security policies.
Name of Provider: Ted
Type of Service: The purpose of this website is to provide a community of people that come together to share their ideas to bring about positive change in our world.
Website: https://www.ted.com/
Terms of Use: https://www.ted.com/about/our-organization/our-policies-terms/ted-com-terms-of-use
Privacy Policy: https://www.ted.com/about/our-organization/our-policies-terms/privacy-policy
File Storage: This website collaborates with or links to other businesses which may not have the same privacy policies or terms of service. Please consult these websites’ respective policies
Name of Provider: WordFlyers
Type of Service: The purpose of this website is to allow students to learn English literacy through an interactive interface. Teachers can create student lists and accounts, assign lessons and monitor progress. Students can learn vocabulary, grammar, spelling and reading comprehension.
Website: http://wordflyers.com.au
Terms of Use: http://wordflyers.com.au/terms/
Privacy Policy: http://wordflyers.com.au/privacy/
File Storage: This service stores information in the United States of America (USA). USA information privacy and protection laws differ substantially from Queensland and Australian law.
Name of Provider: Mangahigh
Type of Service: Maths quizzes and interactive learning
Website: https://www.mangahigh.com/en-au/
Terms of Use: https://app.mangahigh.com/about/termsandconditions
Privacy Policy: https://app.mangahigh.com/en-au/about/termsandconditions#privacy-policy
File Storage: Mangahigh and Mangahigh.com are trading names of Blue Duck Education Limited (“Blue Duck”), a company registered in England under registration number 6626639, registered at the Information Commissioner’s Office as a Data Controller under registration number Z1748961, and registered for European VAT under number GB 944 1933 14.
Name of Provider: JacPlus
Type of Service: The purpose of this website is to provide a digital bookshelf for educational books.
Website: https://jacplus.com.au/
Terms of Use: https://jacplus.com.au/jsp/general-nav/terms/terms.jsp
Privacy Policy: https://jacplus.com.au/jsp/general-nav/copyright/privacy_policy.jsp
File Storage: This website stores information in Australia but is outside the department’s IT network. This information would not be covered by the department or government security policies. Information may also be stored in America or India.
Name of Provider: Autodesk
Type of Service: The purpose of this website is to promote and provide access to Autodesk software products. This website provides:
- Access to a range of software and hardware products, learning materials, trial and full version software.
- Ability to login, maintain a user profile with personal information, purchase and track purchases.
- Ability to create, upload and share projects based on the trial or purchased products
Website: http://autodesk.com
Terms of Use: http://www.autodesk.com/company/legal-notices-trademarks/website-terms-of-use/terms-of-use-english
Privacy Policy: http://www.autodesk.com/company/legal-notices-trademarks/privacy-statement/autodesk-privacy-statement2015-english
File Storage: This service stores personal information in the United States of America (USA). USA information privacy and protection laws differ substantially from Queensland and Australian laws.
Name of Provider: Redmako learning
Type of Service: Redmako is a registered training organisation that offers courses to students including the ability to complete courses via Virtual Reality (VR).
Website: https://www.redmako.com.au/
Privacy Policy: https://www.redmako.com.au/about/privacy-policy-procedure
File Storage: This training provider collects personal information during enrolment or expressions of interest via third party services (DocuSign and SugarCRM) which may store and share personal data external to Australia.
Name of Provider: Australian Council for Educational Research (ACER)
Type of Service: ACER is a recognised international leader in the development and provision of high quality assessment and reporting tools and services for schools, universities, and TAFE institutes. Educators can purchase and administer online assessments including PAT Maths, Reading, Spelling, Vocabulary, Grammar and Punctuation, Science through this service.
Website: https://oars.acer.edu.au/
Terms of Use: https://oars.acer.edu.au/terms-conditions
Privacy Policy: https://www.acer.org/privacy
File Storage: This service stores information onshore (i.e., within Australia), but it is outside the Department’s network. This information is not protected by departmental policies or procedures.
Name of Provider: myfuture
Type of Service: The purpose of this website is to allow students to gather information of various industries, career pathways and educational institutes that provide the courses. Students can fill out questionaries and suggested careers are provided.
Website: https://myfuture.edu.au/
Privacy Policy: http://myfuture.edu.au/footer/privacy-policy
File Storage: This website stores information in Australia but is outside the department’s IT network. This information would not be covered by the department or government security policies
Name of Provider: QTAC
Type of Service: The QTAC website provides senior students with tertiary course information and the ability to submit an application.
Website: https://www.qtac.edu.au/
Terms of Use: https://www.qtac.edu.au/about-us/policies
Privacy Policy: https://www.qtac.edu.au/about-us/policies
File Storage: This service stores information onshore (i.e., within Australia), but it is outside the Department’s network. This information is not protected by departmental policies or procedures.
Name of Provider: Writer's Toolbox
Type of Service: This service is an online writing tool that utilises AI to assess writing quality and provide real time feedback to users as they complete writing tasks.
Website: https://www.writethatessay.org/writers-toolbox
Terms of Use: https://www.writethatessay.org/writers-toolbox/terms-and-conditions-privacy-policy/
Privacy Policy: https://www.writethatessay.org/writers-toolbox/terms-and-conditions-privacy-policy/
File Storage: This service stores information off-shore (i.e., outside of Australia). Using ICT-as-a-service providers located outside Australia introduces additional risks beyond those of Australian based providers. For example, stored data is subject to the privacy and security laws of the offshare location rather than Australian laws and may be accessible by foreign governments and citizens.
Name of Provider: Stile Education
Type of Service: This service is an online writing tool that utilises AI to assess writing quality and provide real time feedback to users as they complete writing tasks.
Website: https://stileapp.com/
Terms of Use: https://stileeducation.com/other/terms/
Privacy Policy: https://stileeducation.com/other/privacy/
File Storage: This service stores information onshore (i.e., within Australia), but it is outside the Department’s network. This information is not protected by departmental policies or procedures.
Name of Provider: Education Perfect
Type of Service:Education Perfect allows teachers to create ‘learning journeys’ for classes and individual students. Teachers can choose from a range of curriculum aligned resources and review analytics to understand student progress.
Website: https://educationperfect.com
Terms of Use: http://www.educationperfect.com/wp-content/uploads/2019/01/education_perfect_-_standard_terms_and_conditions_2018-07-26.pdf
Privacy Policy: https://www.educationperfect.com/legal/
File Storage: This service stores information onshore (i.e., within Australia).
Name of Provider: Mathspace
Type of Service: Mathspace provides curriculum aligned maths content for students, including videos, digital textbooks, and interactive questions supported by step-by-step hints.
Website: https://mathspace.co/
Terms of Use: https://mathspace.co/terms-of-use
Privacy Policy: https://mathspace.co/au/privacy-policy
File Storage: This service stores information off-shore (i.e., outside of Australia). Using ICT-as-a-service providers located outside Australia (offshore) introduces additional risks beyond those of Australian based providers. For example, stored data is subject to the privacy and security laws of the offshore location rather than Australian laws and may be accessible by foreign governments and citizens.
Name of Provider: Grok Learning and Grok Academy
Type of Service: Online platform for learning programming and computational thinking skills.
Website: https://groklearning.com/
Terms of Use: https://groklearning.com/policies/terms/
Privacy Policy: https://groklearning.com/policies/privacy/
File Storage: This service stores information onshore (i.e., within Australia).
Name of Provider: Edrolo Standard Resource(Tutor On Demand)
Type of Service: Curriculum-aligned digitial resources to support teaching and learning insecondary schools through self-paced learning and analytics featuring video lessons, practice exams, online activities, study notes, quizzes and solution videos
Website: http://edrolo.com.au/
Terms of Use: http://edrolo.com.au/terms/
Privacy Policy: https://edrolo.com.au/privacy
File Storage: This service stores information onshore (i.e., within Australia).
Name of Provider: Financial Basics Foundation
Type of Service: Financial Basics Foundation is a charity organisation that offers online financial literacy education for secondary school students.
Website: https://financialbasics.org.au
Terms of Use: https://financialbasics.org.au/terms-conditions/
Privacy Policy: https://financialbasics.org.au/privacy-policy
File Storage: This service stores information offshore.
Name of Provider: Canva for Education(Canva Pty Ltd)
Type of Service: Available on web and mobile, Canva is a design platform for creatinggraphics, presentations, posters and other visual content with a libraryof images, fonts, templates and illustrations.Canva for Educationprovides eligible school members free access to full features of Canva Proversion
Website: https://www.canva.com/education/
Terms of Use: https://about.canva.com/terms-of-use/
Privacy Policy: https://about.canva.com/privacy-policy/
File Storage: This service stores information offshore.
Name of Provider: TV4Education (Functional Solutions International)
Type of Service: TV4Education is a video library servicefor teachers and students. Teachers can access lesson plans, reporting, generate their own resources and develop learning activities relating to video content.
Website: https://www.functionalsolutions.com.au/tv4education
Terms of Use: https://www.functionalsolutions.com.au/tsandcs.html
Privacy Policy: https://www.functionalsolutions.com.au/Privacy.html
File Storage: This service stores information onshore (in Australia).
Name of Provider: SmartSuite Library(Functional Solutions International)
Type of Service: Smart Suite Library is a library managementand federated searchservice. Users can reserve books in theirlibrary collection, view contentor book recommendations and display book reviews for othewr users.Librarians can add content and metadata about their collections, conduct stocktakes, see user engagement, and manage their catalogues
Website: https://www.functionalsolutions.com.au/tv4education
Terms of Use: https://www.functionalsolutions.com.au/tsandcs.html
Privacy Policy: https://www.functionalsolutions.com.au/Privacy.html
File Storage: This service stores information onshore (in Australia).
